A whole year of compliance reminders, in one .ics file.
Built for Australian medical, allied health, NDIS, and specialist practices. Answer four questions and we build a personalised calendar you can drop straight into Outlook, Google Calendar, or Apple Calendar. No account. No credit card. Two minutes.
Generate a personalised compliance calendar
Answer four quick questions about your practice. We will build a year of recurring reminders, delivered as a .ics file you can import into Outlook, Google Calendar, or Apple Calendar in under a minute.
Most compliance gaps are calendar failures, not knowledge failures.
Practice managers, owners, and MSPs almost always know what needs to happen. They know the privacy policy needs an annual review. They know first aid kits expire. They know NDIS Worker Screening clearances lapse. They know RACGP mid-cycle self-assessments should start 18 months out. The challenge is not knowing. The challenge is remembering in the right month, with enough runway to actually do the work before an assessor asks.
Compliance failures are overwhelmingly calendar failures. An audit finding that a fire drill was not documented is almost never because the practice opposes fire drills. It is because the drill did not get on anybody's calendar, so it did not happen, so it was not documented. A Notifiable Data Breach drill that was "on the list" for two years running is not a skills gap, it is a scheduling gap.
A compliance calendar fixes this by moving the entire compliance workload from memory into a calendar you already check every morning. It will not make any of the tasks easier. It will make sure none of them are silently missed. That alone closes the single most common category of audit finding.
Tailored to your practice type
Select one profile and the calendar is built around the obligations that apply to you, with the ones that do not quietly dropped.
General Practices (RACGP)
Cold chain, significant event analysis, infection control audits, RACGP mid-cycle self-assessment, pre-survey review, CPR refreshers, PIP QI submissions, AHPRA renewals, BAS cycles.
Allied Health Practices
Profession-aligned CPD check-ins, AHPRA renewal anchors, privacy policy and NDB drills, WHS walkthroughs and drills, infection control where applicable, insurance renewals, BAS cycles.
NDIS Providers
Incident register reviews, complaints register reviews, restrictive practice monthly reporting, worker screening clearance audits, service agreements, Code of Conduct training, 1 July pricing update.
Specialist and Mixed Practices
Combines the GP and accreditation cadence with specialist-aligned audit cycles. Mixed practices add NDIS-specific reminders on top of the RACGP schedule where both registrations apply.
Seven event categories, mapped to Australian frameworks
Each event comes with an automatic one-week-before reminder and a description that explains what to do when the event fires.
Accreditation
RACGP mid-cycle self-assessments, NDIS mid-cycle internal audits, renewal reminders, and pre-survey document collation. Tied to your audit anchor month so they land at the right moment.
WHS & Safety
Quarterly workplace inspections, half-yearly fire evacuation drills, monthly first aid kit and emergency equipment checks, annual test-and-tag, and risk register reviews.
Privacy & Cyber
Annual privacy policy review, Notifiable Data Breach tabletop drills, half-yearly cyber awareness training, quarterly access reviews, Essential Eight maturity review, and backup restore tests.
Quality & Clinical
Policy review batches, significant event analysis meetings, cold chain monitoring, infection prevention and control audits, clinical audits, and patient feedback reviews.
Team & Training
Annual CPR refresher, AHPRA renewal reminders, NDIS Worker Screening audits, NDIS Code of Conduct refresher, mandatory reporting training, CPD check-ins, and performance reviews.
Finance & Admin
Professional indemnity and public liability renewal, quarterly BAS, EOFY reconciliation, super guarantee cut-offs, PIP QI submissions, and vendor contract reviews.
NDIS
Monthly incident and complaints register reviews, restrictive practice reporting, quarterly service agreement reviews, business continuity plan test, and the 1 July NDIS Pricing Arrangements update.
From practice profile to imported calendar in under two minutes
Describe your practice
Four inputs: practice type, state, staff size, optional accreditation anchor. Takes about 60 seconds.
Preview the calendar
See all 25 to 40 events, grouped by category and cadence. Change your inputs to see the list update.
Enter an email
We send the .ics file to your inbox and trigger an instant download on the device. No account needed.
Import into your calendar
Google, Outlook, Apple — any calendar that reads .ics files. Events recur automatically with a one-week-before alarm.
Built against published Australian frameworks, not generic templates.
Every event is mapped to a source. The event library is hand-coded TypeScript that our team maintains as frameworks update. No AI generates your calendar and no US frameworks are retrofitted.
Everything practices ask us about the compliance calendar.
If your question is not here, email us. A real human replies within the business day.
What is a compliance calendar for a medical practice?
A compliance calendar is a single, time-based view of every recurring obligation a medical, allied health, NDIS, or specialist practice needs to meet during the year. It covers accreditation milestones (RACGP or NDIS audits), work health and safety tasks (walkthroughs, fire drills, first aid kit checks), privacy and cyber reviews (privacy policy, Notifiable Data Breach drills, Essential Eight maturity review), clinical quality activities (significant event meetings, infection control audits, cold chain), team training (CPR, AHPRA renewals, Code of Conduct), and finance and admin (BAS, EOFY, insurance renewals). Rather than tracking these in scattered spreadsheets and personal memory, the calendar sits in the same system you already check every morning.
Is the compliance calendar generator really free?
Yes. The tool is free to use. No credit card, no paid ClinicComply subscription, no account required. We ask for your name and email only when you are ready to receive the .ics file, so we can send the attachment and (if you opt in) send you occasional Australian compliance updates. Unsubscribe any time.
Which practice types does the generator support?
Five practice profiles: General Practice (RACGP), Allied Health, NDIS Provider, Specialist Practice, and Mixed/Multidisciplinary. Events are included or excluded based on the profile you pick. For example, the RACGP mid-cycle self-assessment appears only for GP and mixed practices, while the NDIS restrictive-practice reporting reminder appears only for NDIS and mixed practices. Shared reminders (WHS, privacy, cyber, finance) appear for all profiles.
What format is the output?
The output is an .ics file (iCalendar, RFC 5545). This is the standard calendar format supported by Microsoft Outlook, Google Calendar, Apple Calendar, Fastmail, Proton Calendar, and every major calendar application. Each event is a recurring entry with an all-day timing, a description explaining what to do, a category tag, and a display alarm set for one week before the event.
How do I import the .ics file into Google Calendar, Outlook, or Apple Calendar?
Google Calendar: go to Settings, open Import & export, choose Import, upload the .ics file, and select which calendar to add events to. Outlook: open File, go to Open & Export, choose Import/Export, select Import an iCalendar (.ics) or vCalendar file (.vcs), browse to the file. Apple Calendar: open the .ics attachment directly from Mail or Finder; Calendar will prompt you to choose which calendar to add events to. You can also import into Fastmail, Proton Calendar, or Thunderbird by opening or importing the .ics file in each app.
What events are on the calendar by default?
The default calendar for a GP practice includes 25 to 30 recurring reminders across WHS (quarterly walkthroughs, half-yearly fire drills, monthly first aid kit checks, annual test-and-tag), privacy and cyber (annual privacy policy review, annual Notifiable Data Breach tabletop, half-yearly cyber awareness training, quarterly system access reviews, annual Essential Eight maturity review, quarterly backup restore tests), quality and clinical (quarterly policy review batches, quarterly significant event analysis meetings, monthly cold chain audits, half-yearly infection prevention and control audits, half-yearly clinical audits, quarterly patient feedback reviews), team and training (annual CPR refresh, annual AHPRA renewal check, annual mandatory reporting training, half-yearly CPD check-ins, annual performance reviews), and finance (annual insurance renewal, quarterly BAS, annual EOFY, quarterly super guarantee, quarterly PIP QI submission, annual vendor contract review). An NDIS practice adds monthly incident and complaints register reviews, monthly restrictive practice reporting, quarterly service agreement reviews, annual business continuity plan test, and the annual NDIS Pricing Arrangements update on 1 July.
How does the accreditation anchor work?
If you include accreditation milestones, you tell the tool which month and year your next audit falls in. The generator then works backwards to schedule the mid-cycle self-assessment 18 months ahead, the renewal reminder at 6 months out, and the pre-survey readiness review at 3 months out (for RACGP) or the mid-cycle internal audit at 9 months and the pre-audit document collation at 2 months (for NDIS). Each recurs annually, so once you tell us one audit date, the rest of the cycle follows.
Are the reminders customised by state or territory?
The tool accepts your state because WHS, fire safety, and some clinical obligations vary slightly between jurisdictions (for example, NSW WHS Act vs Victorian OHS Act). At present the calendar treats these shared obligations as present for every state and the event descriptions are written to reference the relevant state framework. State-specific variations may be added to future revisions. Anything highly state-specific (for example Victorian incident notification thresholds) is flagged in the event description rather than changing the cadence.
Does the calendar include RACGP Standards 6th edition obligations?
Yes, the GP profile is aligned with the RACGP 5th and 6th Edition Standards. Reminders that map to specific RACGP indicators include infection prevention and control audits (Standard 5), cold chain monitoring (Standard 5), significant event meetings (Standard 3, Criterion QI 3.1), CPR refresher (Standard 4), risk register review (Standard 3), and policy review cycles. The accreditation anchor events (mid-cycle self-assessment, pre-survey review) are designed to land evidence-building activities at the right time in your accreditation cycle.
Does the calendar align with the NDIS Practice Standards?
Yes, the NDIS profile is built against the NDIS Practice Standards and current NDIS Quality and Safeguards Commission expectations. Dedicated events cover the incident management register (monthly), complaints register review (monthly), restrictive practice reporting (monthly, if applicable), NDIS Worker Screening clearance audits (quarterly), Code of Conduct training refresher (annual), service agreement review cycle (quarterly), business continuity plan review (annual), and the 1 July NDIS Pricing Arrangements update. The audit anchor events cover mid-cycle internal audits and pre-audit evidence collation.
Does the calendar replace ClinicComply or a compliance management system?
No. The calendar is a reminder layer, not an evidence system. It tells you when to do things, not where to store the artefacts. If you need the underlying evidence (completed audit templates, signed training attendance, policy versions, incident records, complaint logs, audit-ready exports), ClinicComply sits behind the calendar and holds the evidence in one place. Think of the calendar as the prompt, and ClinicComply as the place the work is actually done.
How often should I regenerate the calendar?
Once a year is typical. Regenerate whenever one of the inputs changes: new practice type (say, adding an NDIS registration), new state (if you open a second site), different staff size (after hiring), or a new accreditation audit date. You can also regenerate whenever ClinicComply updates the underlying event library, which happens when frameworks change materially, such as a revised RACGP Standards edition, an update to the NDIS Practice Standards, or an OAIC guidance update.
Is this a substitute for legal, accreditation, or professional advice?
No. The compliance calendar is an educational reminder tool built against published Australian healthcare frameworks. It is not legal, accreditation, or professional compliance advice. Specific obligations vary by practice, state, service mix, and individual circumstances. For binding advice, consult your RACGP Liaison, your NDIS auditor, your lawyer, your accountant, or the relevant regulator (NDIS Commission, OAIC, AHPRA, ATO, state health department). Use the calendar as a prompt to check, not as proof you have checked.
Can I share the calendar with my team?
Yes. Once you import the .ics file into Google Calendar, Outlook, or Apple Calendar, you can share the calendar with your team using your calendar application's usual sharing controls. Most practices create a dedicated shared calendar called Compliance, import the .ics there, and give relevant team members read or write access. If you want assignable tasks with owners and evidence attachments instead of just shared reminders, that is the role ClinicComply plays on top of the calendar.
Does this use AI to decide what is on the calendar?
No. The event library is a hand-coded TypeScript module in our codebase, built by our team against published Australian frameworks (RACGP Standards, NDIS Practice Standards, Privacy Act 1988, OAIC guidance, ASD Essential Eight, AHPRA and the National Law, Medicare Benefits Schedule, Fair Work, ATO). Your inputs deterministically select a subset of that library. No AI model generates or edits your calendar.
Pair the calendar with an audit-ready dashboard.
ClinicComply turns every reminder in this calendar into an assignable task with an owner, due date, and evidence attachment. Export your audit pack in one click. Start free for 30 days.