Staff Training & Compliance Register Software
Track every staff member's training, certifications and clearances, CPR, first aid, AHPRA, NDIS worker screening and more, with automatic expiry reminders and an audit-ready export. Track the whole team, even staff without a login.
On the free trial and every paid plan. No credit card required.
Expired training is one of the most common audit failures
RACGP assessors cite lapsed CPR currency as one of the most frequent non-conformities, and NDIS auditors regularly find expired first aid, manual handling and worker screening. The records usually exist on a spreadsheet that nobody updated. A register with automatic reminders fixes the root cause.
What is a staff training register?
A staff training register is a record of every staff member's mandatory training, certifications and clearances, along with the dates they were obtained and when they expire. For Australian healthcare practices that typically includes CPR and first aid currency, AHPRA registration, immunisation status, and for NDIS providers the Worker Orientation Module and Worker Screening Check. Auditors ask to see the register to confirm that the right people hold current, role-appropriate credentials.
What training records do RACGP and NDIS audits check?
RACGP accreditation expects current CPR for clinical staff (refreshed at least every 3 years), current AHPRA registration, and evidence of orientation and ongoing training. NDIS providers must show that workers have completed the mandatory Worker Orientation Module, hold a current Worker Screening Check, and have role-relevant training. Expired CPR, first aid, manual handling and worker screening are among the most commonly cited gaps at audit.
Do I have to track staff who don't have a ClinicComply login?
Yes, and ClinicComply is built for exactly that. Most of the people whose training an auditor checks (support workers, nurses, reception) do not need a software login. ClinicComply tracks them as staff records, separate from the user accounts your plan includes, so you can track your whole team at no extra per-seat cost.
How do the expiry reminders work?
When you record a credential with an expiry date, ClinicComply emails the relevant managers (and the staff member, if they have a login) at 30, 14, 7 and 1 days before expiry, and again once it lapses. That means a CPR or worker screening renewal never sneaks up on you the week before an audit.
Everything an auditor asks for, in one register
Automatic expiry reminders
Record an expiry date once and ClinicComply emails managers (and the staff member) at 30, 14, 7 and 1 days before, and once it lapses. The reminders practices forget to set themselves.
Track staff without a login
Add support workers, nurses and reception as staff records, separate from your plan's user accounts. Track your whole team for compliance at no per-seat cost.
Every credential, one place
CPR, first aid, AHPRA registration, immunisation, NDIS worker screening, the orientation module, manual handling, indemnity insurance and your own custom training, each tagged NDIS, RACGP or general.
Training matrix
A colour-coded grid of every active staff member against each tracked credential, so you can spot a gap across the team before an audit does.
Certificates on file + audit export
Upload a certificate against any credential (it also lands in your Evidence Library), and export an auditor-ready CSV of every person, credential and expiry any time.
NDIS + RACGP in one register
Run an NDIS workforce, a general practice, or both. Tag each record with its framework and keep one source of truth for every audit.
Track every credential out of the box
Start from a framework-tagged catalogue with sensible renewal cadences, or add your own custom training. You always set the real expiry date.
- CPR / Basic Life Support (HLTAID009)
- First Aid (HLTAID011)
- AHPRA registration
- Immunisation status
- NDIS Worker Screening Check
- NDIS Worker Orientation Module
- Manual handling
- Professional indemnity insurance
- Custom training modules
Staff training records: common questions
What is a staff training register?
A staff training register is a record of every staff member's mandatory training, certifications and clearances, along with the dates they were obtained and when they expire. For Australian healthcare practices that typically includes CPR and first aid currency, AHPRA registration, immunisation status, and for NDIS providers the Worker Orientation Module and Worker Screening Check. Auditors ask to see the register to confirm that the right people hold current, role-appropriate credentials.
What training records do RACGP and NDIS audits check?
RACGP accreditation expects current CPR for clinical staff (refreshed at least every 3 years), current AHPRA registration, and evidence of orientation and ongoing training. NDIS providers must show that workers have completed the mandatory Worker Orientation Module, hold a current Worker Screening Check, and have role-relevant training. Expired CPR, first aid, manual handling and worker screening are among the most commonly cited gaps at audit.
Do I have to track staff who don't have a ClinicComply login?
Yes, and ClinicComply is built for exactly that. Most of the people whose training an auditor checks (support workers, nurses, reception) do not need a software login. ClinicComply tracks them as staff records, separate from the user accounts your plan includes, so you can track your whole team at no extra per-seat cost.
How do the expiry reminders work?
When you record a credential with an expiry date, ClinicComply emails the relevant managers (and the staff member, if they have a login) at 30, 14, 7 and 1 days before expiry, and again once it lapses. That means a CPR or worker screening renewal never sneaks up on you the week before an audit.
How long is an NDIS Worker Screening Check valid?
An NDIS Worker Screening Check clearance is valid for 5 years from the date it is granted. The first wave of five-year checks began expiring in February 2026, so providers need a reliable way to track each worker's expiry and start renewals early. You can calculate any clearance's expiry with our free worker screening expiry calculator.
Is the training register included in the free trial?
Yes. The staff training and compliance register is available on the free trial and on every paid plan, so you can add your team and see the expiry reminders and audit export before you decide.
Related tools & reading
- Track staff without a login
- Australian data residency (Sydney)
- On the free trial
This page is general information, not legal advice. Verify training requirements against current RACGP and NDIS Commission guidance.
Be the practice the assessor compliments.
Set up your frameworks this weekend. Walk into your next visit with every criterion linked to current evidence, and nothing left to chase.